Inventory ops without the Sortly tax: A migration guide
Sortly's Ultra plan caps at 10,000 items and starts at $149/month. Here's a step-by-step migration to OneAce that preserves your photos, categories, and custom fields — without the per-seat surcharge.
When teams outgrow Sortly, the upgrade math gets brutal fast. The Ultra tier starts at $149/month for 10,000 items and three users. Add a fourth user — common as soon as a warehouse runs two shifts — and you're paying for the Enterprise tier, which is quoted, not listed. Most SMBs we talk to didn't pick Sortly because it was the best fit; they picked it because it was the only thing that imported a CSV in 2021.
OneAce keeps the parts of Sortly that work — photo-rich item cards, custom fields, folder-style locations — and drops the parts that don't: the seat tax, the item cap, the bin-tracking add-on, and the offline mode that ships only on the iOS app.
What you keep
- All item photos (we re-host to S3 during import, never hot-link)
- Custom fields with their data types (text, number, date, dropdown)
- Folder hierarchies — folders become OneAce locations and bins
- Quantity history, low-stock thresholds, and reorder points
The 30-minute migration path
Export your Sortly library as a CSV with photos. In OneAce, open Settings → Import → Sortly. Drop the ZIP. We auto-map the columns, deduplicate barcodes, and flag anything ambiguous before committing the write. A 4,000-item library typically lands in under ten minutes. Photos resolve over the next half hour in the background while your team keeps working.
On day one your team logs in to a workspace that looks like Sortly with the costs reversed: unlimited items, unlimited users, bin tracking included, offline counts on every device. The migration is reversible — your Sortly account stays read-only during the trial so you can validate without burning bridges.