Warehouses & bins

OneAce tracks stock at the warehouse level and optionally at the bin level within each warehouse. The Free plan includes one warehouse; Pro and Business plans include unlimited.

Creating a warehouse

Go to Locations → New location. Each warehouse has a name and a short code (e.g. "WH-A"). You can optionally set address details for display purposes.

One warehouse can be marked as the default — it's pre-selected in movements.

Bins (shelves, racks, zones)

Bins are sub-locations within a warehouse — shelves, racks, aisles, or zones. Bin-level tracking requires the Pro or Business plan.

To set up bins:

1. Open a warehouse and click Bins
2. Click New bin and enter a code (e.g. "A-01-03") and optional label
3. Print barcode labels for your bins via the Print labels button

Assigning stock to bins

When you receive stock from a purchase order, the received quantity lands at the warehouse level (unassigned to a bin). Use the Putaway flow to assign items to specific bins:

1. After receiving a PO, click Putaway to bins
2. For each item, select the target bin and enter the quantity to assign
3. Click Confirm putaway

Inter-warehouse transfers

Move stock between warehouses using the Transfer stock wizard (Pro plan):

1. Go to Movements → Transfer stock
2. Select source and destination warehouses
3. Add items and quantities (or scan to add)
4. Review and confirm

Transfers are audited — each line creates a TRANSFER movement in the ledger.

Bin inventory report

See all bin-level stock across your warehouses at Reports → Bin inventory. Export to CSV for spreadsheet use.